Health and Safety Policy


  • 1. Policy Statement
  • 2. Organisation
  • 3. Responsibilities
  • 4. Arrangements
  • 5. Company Policies and Assessments

1. Health and Safety Policy Statement of Multiversal Construction

The management of Multiversal Construction consider that the health and safety and the impact they have on the environment of their employees is of paramount importance to the Company achieving consistent high standards in all its activities. It is therefore the policy of Multiversal Construction to develop a health, safety and environmental awareness culture throughout the Company which is committed to taking all reasonable precautions for the prevention of injuries and ill health to our employees, sub-contractors and others who may be affected by our work activities, to maintain a healthy environment and to prevent any damage or loss to property, plant, equipment and the environment. Our aim is to achieve an incident and injury free workplace.

Every employee of the company has a role to play in ensuring that these aims are achieved, by acting with due regard for their own and others’ health and safety. Sub-contractors will be expected to perform in a similar manner to ensure Multiversal Construction is not compromised. Multiversal Construction will provide the resources to achieve this aim, so far as is reasonably practicable.

Every employee has a responsibility to co-operate with the Company to enable all statutory duties and obligations to be complied with. The successful implementation of this policy requires total commitment from all levels of employee, from the boardroom to the youngest employee. Each individual has a legal obligation to take reasonable care for their own health and safety and the safety of others who may be affected by his or her acts or omissions.

Adequate facilities and arrangements will be maintained for employee consultation at all levels on health and safety issues, to encourage active participation and feedback.

The company will at all times be committed to comply with health and safety legislation, adopt industry best practice and ensure that all aspects of the business take proper account of health and safety requirements.

Every effort will be made to set standards that are the highest achievable, consistent with efficiency and technical excellence. In order to achieve this aim, training, instruction, formal procedures and monitoring systems are provided. The Health and Safety organisation together with individual responsibilities and arrangements are also set out in the Company Health and Safety Manual which complements this policy.

This policy will be regularly monitored to ensure that these aims are achieved. It will be reviewed and, if necessary, revised in the light of legislative or organisational changes and communicated to all employees and those associated with our business in accordance with our programme of continuous improvement.

The Company is committed to the success of this policy.

Signed  P J Donno

Managing Director

Date: 30.01.14


The company is divided into operating businesses where an Operations Manager is directly responsible for the activities of each business, they are also responsible for the management of Health and Safety of those based at, and working within that business. The Operations Manager will report on health and safety matters to the Managing Director.

Within each sector, managers maintain the day to day standards of health and safety by the provision of such tools, equipment and supervision as are necessary to ensure the health and safety of site staff.

They will be assisted by site supervisors who will maintain healthy and safe conditions on site.

All levels of staff and management will have access to advice and the assistance of the Health and Safety Manager. Site supervisors will in general terms maintain a health and

safety supervisory role of site work by advising site staff in working practices.

 Further details of the organisation are given in Appendix 1 of this document.


 It must be recognised that safety is the responsibility of all employees and the role

of the safety manager is to act as the competent person providing the expertise and support

necessary to enable each manager to carry out their responsibilities with regards to occupational health and safety, safety management and loss control systems.


The Managing Director has special responsibilities for health and safety.

All changes of policy or procedures will be notified to the Managing Director.


The Company Health and Safety Manager will undertake the day to day arrangements for implementing the Company Safety Policy, advising the Managing Director on matters requiring the attention of the Company and advising management on all aspects of health and safety at work. The Company Health and Safety Manager is also responsible for the design, development and validation of all health and safety training.


The Director/Managers will ensure that all accepted contracts can be carried out without risks to the health and safety of Company employees and any other persons who may be associated with the work.

They will in conjunction with the Company Health and Safety Managers assess the training needs of persons under their control and ensure that health and safety protective equipment is available as necessary. In addition they will ensure that the periodic inspection of tools and equipment, supervision of work and the monitoring of health and safety standards applicable to contract work and within the offices under their control are in compliance with the Company Health and Safety Policy.


Site health and safety supervision will be undertaken by Supervisors implementing the

Company Health and Safety Policy, they will be given training in all aspects of health

and safety to enable them to carry out their duties. Site supervisors and foremen will also be provided with health and safety training to enable them to undertake their work without risks to those working for them or others who may be affected by the work.


All employees and sub-contract labour will undertake their work with due regard for the health and safety of themselves and others and will conform to the company Health and Safety Policy.

No work should be undertaken that endangers the health or safety of those doing the work or anyone else who may be affected. In any case of doubt as to the safe procedure to be followed, the immediate supervisor should be consulted. Failure to co-operate by company personnel in matters of health and safety may result in disciplinary action.


Agency labour will only be sourced from suppliers who are on the Company’s approved list. Such agencies will be regularly assessed to ensure that the operatives provided are adequately trained and provided with tools and equipment necessary for the work intended and in compliance with legal requirements.


All sub-contractors will be competent and comply with the Company Health and Safety Policy and are expected to know the standards of health and safety applicable to their work. At all times they should ensure that their work is conducted so that it complies with legal standards for safe methods of work and which are without risks to health. Detailed guidance on working procedures is available on request to contract management or the Health and Safety Manager.

Sub contractors not undertaking their work in a safe and healthy manner may be removed from site. Further general guidelines applicable to all persons who work for the Company are given in Section 6. The Company will provide to the employer of externally sourced sub contract labour health and safety information relevant to the works to be carried out. The employer is required by law to ensure that his employees are given this information before they commence work on site.



The Company will ensure that information on substances hazardous to health is available at all times. Assessment forms will be made available to any person handling or using the substance.


The training needs of individuals will be identified by Management. Appropriate training will be provided as necessary. General training requirements will be provided on new technology and procedures as required and as necessitated by changes in legislation.


The Company has undertaken to consult with employees and safety representatives in compliance with legislation.


The Company will maintain independent policies and assessments relative to the hazards that exist with work activities. This section sets out to define the policies adopted by the Company in respect of health and safety legislation currently in existence. Detailed application of these policies is set out in the relevant sections of the Health and Safety.


The Control of Asbestos at Work Regulations requires that the Company assess the exposure of its employees to asbestos and, where relevant, manage asbestos in non-domestic premises.

Policy.  The Company does not permit its employees or sub-contractors to work with asbestos or asbestos products. No work will be permitted on low density asbestos materials to which the Asbestos licensing requirements apply. The Company will ensure that all non-domestic premises where Multiversal Construction are the duty holders are subject to an asbestos investigation and, if found to be present, an asbestos management plan is to be completed and an asbestos register made available specific to those premises.


Policy. All substances to which employees of Multiversal Construction are exposed will be assessed. Those which are classified as harmful to health and any processes which expose employees of the company to a substance which presents a hazard to the health or safety of those handling or using it will be assessed or will be replaced by safer substitutes. Where a safer substitute is not available then the system for handling will be arranged so as to reduce the risk so far as is reasonably practicable.

Dangerous Substances and Explosive Atmospheres

Policy. The company will identify all dangerous substances used and created within its undertakings ensuring that any potential explosive atmospheres created by their use or any other relevant factors are avoided or controlled. To this end, the company will ensure that risk assessments are carried out on all

dangerous substances and explosive atmospheres in order that they can be identified, the hazardous nature of them either eliminated or reduced to an acceptable level by control and mitigation.

Application of Policy

To meet the requirements of the stated policy on Dangerous Substances and Explosive Atmospheres,

the company will:-

a) endeavour to reduce the quantity of dangerous substances held, transported and used to a


b) ensure storage, transportation and use will be carried out in accordance with the relevant

statutory instruments, Approved Codes of Practice, Health and Safety Executive Guidance,

European and British Standards.

c) avoid or minimise releases; control any release at source and seek to prevent the formation of any explosive atmospheres.

d) collect, contain and remove any releases that may occur to a safe place.

e) avoid ignition sources, adverse conditions that could lead to danger and keep incompatible

substances apart.

f) provide all employees and other relevant parties with the appropriate information, instruction and training.


Policy. In accordance with the requirements of the Management of Health and Safety at Work Regulations, line managers will ensure that risk assessments of the workplace and work activities are undertaken.

 Application of Policy

Every work activity will be assessed by a competent person and the result of the assessment recorded.


Policy.  Multiversal Construction will comply with the requirements of the Personal Protective Equipment at Work Regulations 1992 for employees of the Company and ensure that non employees working for the Company are properly equipped before they commence work.

Application of Policy

Where possible, systems of work will be selected which avoid the use of personal protective equipment.


Policy. The Company will comply with the Workplace (Health, Safety and Welfare) Regulations. The Company will make provision for the health, safety and welfare of employees at all work places appropriate to the activity, number of employees and type of premise.

Application of Policy

All workplaces will be provided with adequate health, safety and welfare facilities appropriate to staff numbers and the type of premise.


Policy. The Company will comply with the Manual Handling Operations Regulations, having regard for the variable nature of the Company work sites. Manual handling will be avoided if at all possible by the use of mechanical aids or alternative materials and techniques. Those persons in charge of work activities will ensure that work is organised so as to prevent unnecessary manual handling.

Application of Policy

Those in charge of others must ensure that work is organised so as to avoid unnecessary manual handling so far as is reasonably practicable.


The Company will ensure that an assessment is made, and work is organised in order to avoid unnecessary manual handling, but where manual handling is necessary, that it can be undertaken without risk of injury.


Policy.  All work equipment used by the Company will meet the requirements of the Provision and Use of Work Equipment Regulations.

In order to safeguard employees using certain types of equipment in the course of their duties, the Company will arrange for regular examinations and tests to be carried out on such equipment at least as frequently as stipulated in the relevant statutory requirement. The Company will also ensure that these inspections are carried out by a competent person who is experienced in the use and examination of such equipment.

Application of Policy

New work equipment will be selected to comply with the requirements of these Regulations and existing equipment will be gradually replaced. All equipment will be maintained in a safe working condition.

Periodic inspection carried out in accordance with Manufacturer information and instructions by supervisory staff will ensure that faulty equipment is identified and taken out of service or repaired.

Training will be given in the use of equipment subject to a risk assessment.

Hired equipment will be obtained only from suppliers who maintain standards for their equipment in compliance with these Regulations. Initial supply of such equipment will be subject to inspection and rejected if found to be faulty.

The Company will:-

a) Ensure that tests and examinations of all listed equipment are undertaken before the

equipment is taken into use,

b) List all items of equipment requiring a statutory inspection with details of inspection intervals, Nominate a person to be responsible for arranging the inspection and keeping the records of inspection,

c) Ensure that all listed equipment is inspected at the required intervals by a competent person; take steps to ensure that the equipment is in a safe condition to be inspected

d) Liaise with the competent person.

e) Following inspection and issue of the report, deal with all defects listed in the report, attending immediately to all significant defects

f) Keep records of inspections and thorough examinations.


Policy.  Fire and Emergency procedures appropriate to all sites and premises where persons employed by the Company are at work will be provided in accordance with statutory requirements.

Application of Policy

Fire fighting equipment will be provided and maintained for all premises operated by the Company in accordance with Fire Regulations and fire risk assessments. In addition, all hot working will be completed under the conditions of a permit to work and accompanied by fire fighting equipment.

Emergency procedures exist for all offices. All sites will liaise with clients to ensure that there is an agreed emergency policy which covers both directly employed persons working for the Company and any sub-contractors. Emergency procedures will be tested periodically in accordance with codes of practice and the guidance given in the Health and Safety Manual.


Policy.  All electrical systems used by Multiversal Construction will be maintained in a safe working condition in compliance with the Electricity at Work Regulations. The appropriate practical requirements of the lEE Wiring Regulations will be applied to all appropriate installations as a basis for compliance with the statutory requirements.

Application of Policy

All fixed systems in Company premises will be periodically tested in accordance with the lEE Wiring Regulations. All portable appliances will be listed and tested periodically dependent

on their use and conditions of service.


Policy.  The Company will take steps to comply with the Noise at Work Regulations and the Control of Vibration at Work Regulations in order to ensure that employees are not exposed to levels of noise or vibration likely to adversely affect their health so far as is reasonably practicable.


Company employees should not be exposed to harmful levels of noise or vibration if this policy is followed. There is a need for individuals to recognise the potential harm that exposures to high levels of noise and vibration cause and take steps to avoid such exposures.


Policy.  All Company offices operate a non smoking policy.

Application of Policy

All employees working on the site/premises of a client are required to comply with the local

requirements with regard to smoking. Anyone infringing such a requirement is liable to be removed from the site/premises and will be subject to disciplinary action, which could ultimately lead to dismissal.


Policy.  The Company will ensure that employees and self employed contractors who are required to work alone or unsupervised for significant periods of time are protected from risks to their health and safety.

Measures will also be adopted to protect anyone else affected by solitary working.

Solitary working exposes employees and others to certain hazard. The Company’s intention is either to entirely remove the risks from these hazards or where complete elimination is not possible to reduce them to an acceptable level.

Application of Policy

Assessments of the risks of working alone will be carried out and will confirm whether the work can actually be done safely by one unaccompanied person. Particular consideration will be given to the remoteness or isolation of workplaces, any problems of communication, the possibility of interference such as violence or criminal activity from other persons and the nature of injury or damage to health and anticipated "worst case" scenario. Those personnel identified as lone workers will be given the information, instruction and training necessary to carry out their duties.

All lone working operations will be adequately organised, controlled and monitored.


Policy.  Not withstanding the content of the foregoing paragraphs, it is the intention of the Company that it will at all times comply with legal requirements to safeguard the Health and Safety of its employees, so far as is reasonably practicable.


All persons and sub-contractors who work for the Company are required to comply with the Company Health and Safety Policy.

For the purposes of Health and Safety, the primary requirement is compliance with the Health and Safety at Work etc Act 1974. Where more specific legislation is applicable then work must be organised so as to comply with such legislation.

The following guidelines are not a substitute for compliance with statutory requirements. They are applicable to all places of work under the control of the Company and to all persons at work whether they are employees, labour only sub-contractors or other non-employees, unless other equally suitable guidelines are published or notified by the client or his representative.

In any case of doubt as to a safe system of work the matter must be discussed with management.


All persons and sub-contractors will be provided with a copy of the Company Health and Safety Policy together with these guidelines.

All sub-contractors will provide on request when tendering, or at such other time on request, a copy of their own Health and Safety Policy together with the organisation and arrangements currently in being to comply with their policy. Additionally, a copy of a 'Method Statement' specifying in detail the work and systems of work to be followed for a particular job may be acceptable. All work must be assessed in accordance with the Management of Health and Safety at Work Regulations


Sub-contractors must supervise their own employees adequately to ensure that their health and safety is not at risk and that their work does not put anyone else at risk. Their work methods will be assessed against relevant legislation, approved codes of practice and any other guidance published by authoritative bodies. Sub-contractors who work in an unsafe manner may be asked to leave site and their contract will be terminated.


All persons and sub-contractors must be familiar with and comply with any site safety rules whether specified by the Client, Principle Contractor or Multiversal Construction Management.


Unless otherwise advised, all persons and sub-contractors must report firstly to the site management. If this is not Multiversal Construction then the agent or foreman for Multiversal Construction should also be contacted before any unloading or start of work. Induction should take place for all persons new to a site before commencing work. All persons and sub-contractors employed by Multiversal Construction must be inducted using the Multiversal Construction induction procedures.


All employees and sub-contractors should make themselves aware of emergency procedures. Special attention being given to the location of fire extinguishers, emergency means of escape and fire alarm locations. All highly flammable substances should be stored correctly. No burning of rubbish and waste materials will take place on any Multiversal Construction controlled site.


All walkways and work access/egress routes must be kept clear at all times so far as is reasonably practicable. In cases where work necessarily obstructs safe access/egress, the provision of alternative routes must be made by consultation with the client or company representative. Materials and waste must be kept tidy and not obstruct access routes.

An assessment must be made to provide a suitable safe working platform with safe access/egress.

Ladders are to be tied at the top, footed at the bottom or secured in such a manner as to prevent displacement. They must be suitable for the work to be undertaken.

Openings in floors, at excavations, in scaffolds, walls etc, which are created in the course of the work must be barriered off as soon as possible especially where there is potential for a person to fall and injure themselves in accordance with the relevant statutory provision.


All machinery and plant must be safeguarded and maintained in accordance with statutory

requirements. Any equipment hired by sub-contractors is the responsibility of that sub-contractor, who will be expected to ensure that guards and other safety devices are fully operational.


Multiversal Construction will ensure that a suitable level of first aid provision is available at all workplaces under the control of the Company. At all sites and offices, an appointed person and first aid kit will be available. At larger sites, fully trained first aiders will be provided. An assessment must be carried out to decide the level of first aid cover required.

All incidents must be reported to the Company Health and Safety Managers and relevant Operations Manager promptly. The Multiversal Construction Accident form must be completed for all incidents, however minor, and sent to the Health and Safety Manager. In the case of serious injury or death of an employee, or a sub-contractor working for the Company, the facts must be reported to the Company Managing Director within the hour. Anyone taken to hospital must be accompanied and regular reports on the condition of the injured person must be telephoned to management. Further details are given in the Company Health and Safety Manual.

All persons at work must be aware of the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations (RIDDOR). Unless otherwise advised, incidents reportable to the Health and Safety Executive or Local Authority are the responsibility of the person's employer, or in the case of a self employed person, the person in control of the premises. All reportable incidents must be notified to the Health and Safety Executive Incident Report Centre by the Company Health & Safety Manager.

A copy of the HSE report should be obtained and retained by the Company. Copies of all

reports must be forwarded as quickly as possible to the Health and Safety Manager. The Health and Safety Manager will investigate all fatal and serious injuries, and measures

must be taken to prevent any repetition of the incident.


All forms of protective equipment (eye, face, body or hand protection etc.) must be supplied by the employer and worn as necessary. Sub-contractors and employers of non-employees are advised to ensure their employees wear safety footwear and have access to any other protective clothing likely to be required.


All persons and sub-contractors must carry out work in a clean and orderly manner and ensure the welfare facilities are used properly. All waste materials must be cleared at least daily to skips or collection areas.


Use of any hazardous substance (flammable, toxic, irritant, corrosive, explosive etc) must be notified to the Company Health and Safety Manager. Special precautions will have to be taken if any asbestos is exposed in the course of the work and if significant lead work is envisaged. Use of ionising substances - site radiography etc must be agreed beforehand with site management.

The Control of Substances Hazardous to Health Regulations require employers, and the self employed,

to have assessed the hazards of any substance used or formed during the work. All sub-contractors should have sufficient information available to justify any written or verbal assessment made. In general this will be by suppliers data sheets and such other information as is necessary. All containers must be clearly labelled as to their contents.


No one under compulsory school leaving age will be permitted on a Multiversal Construction controlled site. Any children seen on such a site must be reported to the person in control immediately. Young persons working on site (16 to 18 year olds) should not operate plant or equipment unless directly supervised or specifically trained. Certain items of plant must not under any circumstances be operated by anyone under 18 years.


All other hazards must be treated in accordance with the law and other recognised safe working procedures.


Company Organisation for Health and Safety

Managing Director

Operations Managers - Company Health & Safety Manager

Finance Director